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Working with Notebooks in OneNote 2016

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This chapter from My OneNote 2016 explains how notebooks work in OneNote, including how to start new notebooks as well as remove old notebooks you no longer use.
This chapter is from the book

In this chapter, you discover how notebooks work in OneNote, including how to start new notebooks as well as remove old notebooks you no longer use. Topics include

  • Learning how notebooks are structured
  • Creating new notebooks
  • Opening and closing existing notebooks
  • Removing old notebooks

Notebooks are the holders of all your note-taking efforts in Microsoft OneNote. Much like a folder holds files or a document holds text, a notebook holds all the items you deem worthy as notes. In fact, you can think of a notebook as a specialized folder of sorts, but with its own interface and unique tools. A notebook automatically expands and saves all the content you place into it, without any effort on your part. All you have to do is decide how you want to organize your notes and where to place them on a page. You can create as many notebooks as you want, and you never have to worry about running out of paper. It’s so easy, you might find yourself keeping notebooks for all kinds of projects you hadn’t previously thought about. Because you can quickly sync them across devices, your notebooks can always go where you go. You can print them out, email them, or share them with others; there’s really no end to their usage, whether for home, work, or school.

Exploring Notebooks

Items you collect and store digitally with OneNote are placed into notebooks. Much like a regular spiral paper notebook, your digital notebooks are built page by page, and you can organize pages into sections. When you create a notebook, OneNote starts you out with a single, blank page. You can start adding notes anywhere on the page and add as many sections and pages as you want.

Take a look at the notebook structure as it appears onscreen:

Here’s a rundown of the notebook elements:

  • Notebooks list The current notebook name appears here, and you can quickly switch between other open notebooks using the drop-down menu.
  • Sections Across the top of the notebook are tabs for each section you add. To jump to a section, just click or tap the section tab. You can give the tabs unique names, too, so you can easily figure out what each contains.
  • Navigation or Pages pane On the right side of the program window is a pane listing pages you add, along with a command for adding new pages. You can use this pane to navigate between pages in a notebook.
  • Scrollbars The more content you add to a page, the longer or wider the page becomes. You can use the scrollbars to move up and down or left and right.

The behind-the-scenes action for working with notebooks happens when you click or tap the File tab on the Ribbon. A whole screen of notebook information opens, along with commands for printing, sharing, exporting, and emailing notebooks. You can use this screen, also called Backstage View, to view your notebooks, sync them to your cloud storage, view file properties, and close any open notebooks you’re finished using. The Info tab appears by default and displays Notebook Information. Click or tap the other tabs to view their contents.

Backstage View is also where you go to create new notebooks or open existing notebooks from other locations.

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