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Organize Your Office In No Time
- By Monica Ricci
- Published Aug 10, 2005 by Que. Part of the In No Time series.
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- Book
- ISBN-10: 0-7897-3218-1
- ISBN-13: 978-0-7897-3218-7
Are you jealous of the neat and organized cubicle next to you? Do you look at the files and folders and papers piled around you and wonder if you'll ever be buried alive? Now you can turn your organizational nightmare into a dream come true with the help of professional organizer Monica Ricci and Organize Your Office In No Time. By using step-by-step instructions and easy-to-follow to-do lists, Monica shows you the best ways to tame a messy desk, overcome an impossible schedule and take back precious time in your day. This isn't a one-size-fits-all solution, either. Monica helps you find the type of organization that works best for your personality, work style and needs, and then she recommends specific products to help you get on your way to organizational bliss. Get the tools that you need to take back your space with Organize Your Office In No Time. An organized office and more productive day is just a book away!
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41 of 43 people found the following review helpful
This Book Will Make You More Serene and More Productive, By Bill Lampton, Ph.D. "Communication Consultant... (Gainesville, GA United States) - See all my reviews
This review is from: Organize Your Office In No Time (Paperback)
Several years ago, my office disorganization had overwhelmed me. Rarely could I find what I wanted instantaneously--and sometimes I never found the missing items. Besides losing time, I was burning energy, especially as I became more frustrated.Fortunately, I found a solution. I contracted Monica Ricci to spend a half-day in my office, and suggest the steps I should take to gain control of the massive information I had accumulated but not sorted. To my delight, the plan she devised served me well then, and still does. That's why I was eager to read Organize Your Office. . .In No Time. I knew I would get additional tips that help me manage my office systematically. Already, I have underlined my favorite definitions and ideas. Examples: "When organizing your life, remember that anything you can take a few extra seconds to do now, to help you remember or eliminate a step later, is always worth doing! It's always better to invest an extra tiny bit... Read more
28 of 28 people found the following review helpful
Exceptionally Valuable Advice, By Debbie Leifer (Atlanta, Georgia) - See all my reviews
This review is from: Organize Your Office In No Time (Paperback)
I just bought "Organize Your Office In No Time", and have already gotten so much valuable advice from it. This book is a pleasure to learn from, it is so well organized and provides ideas for people with offices of all sizes.This book is so different from all the other organizing books I've read because it offers "real-world" practical advice -- concepts that relate to the specific personality and work style of the reader. It contains a wide variety of organizing systems that will be easy to create and maintain, allowing you to spend less time looking for things and much more time being productive. As a busy entertainer and motivational speaker, my office is full of job records, information, and promotional material. I've always struggled with a way to organize all this information in an easy-to-locate manner, and constantly look for effective methods that are easy to maintain. There are so many great tips and tricks, and a wide variety of advice... Read more
21 of 21 people found the following review helpful
Great Tips!, By
This review is from: Organize Your Office In No Time (Paperback)
Great tips in this book, that can easily be picked out, even if just skimming through the pages. I like how the chapters are spelled out, written in a pleasant, "talking just to you" style. Monica Ricci breaks down the tasks into do-able chunks, allowing for the different types of people out there. She has a section, in the beginning, that helps one I.D. one's own type, and then uses each of those types throughout the book to suggest how best to deal with the different organizing challenges. I have read the whole thing, but find I continue to pick it up as a reference, using it as a guide as I tackle the next office organizing challenge! It's a keeper.
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Online Sample Chapters
Creating Your Office Framework
Organize Your Office in No Time by Creating Your Office Framework
Table of Contents
Introduction.
I. GETTING STARTED.
1. Determining Your Work Style.
The Work Style Quiz
Scoring the Quiz
The Speed Demon
The Ponderer
The Scarlett O'Hara
The Visual
The Aesthetic
The Combination
Summary
2. Creating Your Office Vision.
Questions to Ask Yourself Before You Begin
Determining Your Work and Information Flow
Identifying the Information You Receive and Sorting the Information You Have
Applying Logic To Workflow
Deciding Where Your Information Should Live
Keeping Files for Later Reference
Keeping Information Long Term
Setting Up Zones in Your Office
Identifying Zone One
Identifying Zone Two
Identifying Zone Three
Setting Priorities
Summary
3. Creating Your Office Framework.
Choosing Your Primary Furniture
Choosing a Desk and Desktop Storage
Selecting the Right Office Chair
Using a Scale Model to Lay Out Your Office
Measuring and Creating Scale Drawings
Creating Furniture Cutouts
Laying Out Your Furniture
Choosing the Right s For Your Office
Understanding the Importance of and Lighting
Experimenting With Schemes
Choosing Floor and Window Treatments
Considering Your Flooring Options
Adding Window Treatments
Choosing Office Lighting
Adding Plants and Office-Appropriate Pets
Adding Personal Items
Projecting the Right Appearance
Finding and Maintaining the Right Balance
Establishing the Habit of Decluttering
Summary
4. Time Management at Work.
Choosing a Planning Tool
Weighing the Pros and Cons of Paper and Electronic Tools
Using a Combination of Paper and Electronic Planning Tools
Handling Interruptions
Managing Human Interrupters
Minimizing Phone Interruptions
Handling Email Interruptions
Overcoming Procrastination
Understanding Why You Procrastinate
Strategies to Combat Procrastination
Summary
II. ORGANIZING YOUR FILES.
5. Selecting a Filing System.
Understanding Direct Versus Indirect Access Filing
Using an Alphabetical Filing System
Maintaining and Using an Alphabetic System
Comparing Advantages and Disadvantages of Alphabetic Filing Systems
Using a Numeric Filing System
Straight Numeric (Sequential) Filing
Terminal Digit Filing
Decimal Filing
Setting Up and Using a Topical Filing System
Determining Your Primary Classes
Creating Categories and Subcategories
Comparing Advantages and Disadvantages of Topical Filing
Using an Electronic Filing System
Paper Tiger Electronic Indexing System
Using FileWISE
Summary
6. Choosing Filing Storage and Supplies.
Choosing File Storage
Choosing Filing Cabinets
Open Filing Shelves
Using File Boxes
Rolling File Carts
Hanging Folders
Letter or Legal?
Specialty Hanging Folder Products
File Folders
Other Filing Supplies and Tools
Hanging Wall Bins
The Ins and Outs of Desktop File Sorters
Summary
7. Putting Your Filing System in Place.
Using in Your Filing System
Labeling Your Files
Hand-Written Labels
Using Computer Labels
Electronic Label Makers
Creating a Filing Schedule
Matching Your Filing Schedule to Your Work Style
Getting Help with Filing Chores
Staying Flexible with Your Filing System
Summary
III. ORGANIZING YOUR WORKSPACE.
8. Tackling Paper.
Using the F.A.I.T.H. System of Paper Management
File It
Act
In Progress
Toss
Hand Off
Handling Incoming Mail Using the F.A.I.T.H. System
Setting Up a Sorting Station and System
Using Your Mail System
Using a Tickler File
Storing Reference Materials
Reducing Paper Clutter: Creating a Document Retention Policy
Summary
9. Organizing Your Computer.
Organizing Your Computer Desktop
Choosing Wallpaper
Creating and Using Shortcuts to Save Time
Organizing Your Icons
Storing Electronic Documents
Backing Up Your Data
Backup Options
Choosing Your Backup Plan
Managing Email
Using Contact Management Software
Summary
10. Staying Organized on the Road.
Choosing and Organizing Your Briefcase
Organizing Your Briefcase Contents
Choosing the Things You'll Carry
Traveling with Your Computer
Laptop Cases and Sleeves
Protecting Your Laptop and Its Data
Traveling with Paperwork: Filing Organizers
Making Use of Travel Downtime
Making the Most of Your Hotel Stay
Using the Hotel Concierge
Using the Hotel Business Center
Summary
IV. SIMPLE STORAGE SOLUTIONS.
11. Using Vertical Space to Organize.
Sizing Up Your Free Space
Thinking in Terms of Cubic Feet
Working with Vertical Space
Choosing and Using Tools for Vertical Storage
Using Bookshelves to Add Storage
Using Wall-Mounted Shelves to Stay Organized
Using Wall Bins, Standing Racks, and Storage Cubes
Using Hooks and Door Racks
Summary
V. APPENDIX.
A. References and Resources.
Groups and Organizations
Product Retailers
Laptop Bags
Filing Supplies and Software
Paint
Organizing Tools, Furniture, and Accessories
Internet and Mail Order-Only Retailers
Product Manufacturers
Suggested Reading
Internet Learning Resources and Services
Stop the Junk
Online Data Backup Services
Antivirus, Antispyware, Antispam, and Firewall Providers
Index.
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