Home > Store

Using Google Apps

Register your product to gain access to bonus material or receive a coupon.

Using Google Apps

eBook (Watermarked)

  • Sorry, this book is no longer in print.
  • About Watermarked eBooks
  • This PDF will be accessible from your Account page after purchase and requires the free Adobe® Reader® software to read it.

    The eBook requires no passwords or activation to read. We customize your eBook by discreetly watermarking it with your name, making it uniquely yours.

    Watermarked eBook FAQ

Not for Sale

Description

  • Copyright 2011
  • Edition: 1st
  • eBook (Watermarked)
  • ISBN-10: 0-7897-4397-3
  • ISBN-13: 978-0-7897-4397-8

Que USING series--More than just a book!

Free Web Edition with more than 42 video tutorials and audio sidebars

Do amazing things with Google Apps: Docs, Spreadsheets, Presentations, Calendar, Gmail, Talk, Chrome, Dashboard, and more!

With the Que USING series of books, you don’t just read about it: you see it, hear it, with step-by-step video tutorials and valuable audio sidebars delivered through the Free Web Edition that comes with every USING book. For the price of the book, you get online access anywhere with a web connection--no books to carry, updated content, and the benefit of video and audio learning. USING is Way more than just a book--this is all the help you’ll ever need…where you want, when you want!

The get access to the Free Web Edition, register your USING book at quepublishing.com/using.

Do all this, and much more…

•  Manage all your documents and applications through a single web page

•  Exchange documents with Microsoft Office users

•  Create, edit, format, and share documents with Google Docs

•  Collaborate online, share calendars, and organize events

•  Build powerful spreadsheets with functions, charts, forms, and gadgets

•  Deliver in-person or Internet-based presentations

•  Make the most of the speedy, efficient Google Chrome web browser

•  Use Gmail and Google Talk to communicate more effectively, and save money

•  Work with Google Apps even if you’re disconnected from the Internet

•  Save money by using Google Apps in your business

Extras

Related Article

The Lowdown on Google TV

Sample Content

Sample Pages

Download the sample pages (includes Chapter 6 and Index)

Table of Contents

    Introduction

1  Understanding Google Apps and Web-Based Applications

    Introducing Google Apps

    Computing in the Cloud

       Google’s Cloud

       Benefits of Web-Based Applications

       Privacy and Security Concerns

    Understanding Different Versions of Google Apps

      Generic Google Apps

       Google Apps for Education

       Google Apps for Business

    Should You Use Google Apps?

       Pros

       Cons

2  Using the Google Docs Dashboard

    Navigating the Google Docs Dashboard

       Filtering the Display

       Filtering by Type

       Sorting Files

    Searching for Files

    Managing Files

       Opening a File

       Working with Folders

       Using Starred Items

       Hiding Files

       Viewing File Details

       Viewing Revisions

    Importing Other Types of Files

    Configuring Google Docs Settings

3  Using Google Docs

    Getting to Know Google Docs

    Creating and Saving New Documents

       Creating a New Blank Document

       Creating a New Document from a Template

       Saving a Document

    Importing and Exporting Documents in Other Formats

       Importing Documents

       Exporting Documents

    Changing Page Layout

    Entering and Editing Text

       Entering Text

       Editing Text

    Formatting Text

       Boldfacing and Italicizing Text

    Formatting Paragraphs

       Indenting a Paragraph

       Changing Paragraph Alignment

       Changing Line Spacing

    Creating Bulleted and Numbered Lists

    Working with Images

       Inserting an Image

       Positioning an Image

       Inserting a Drawing

    Inserting Web Links and Bookmarks

       Inserting Web links

       Inserting Bookmarks

    Inserting Comments and Footnotes

       Inserting Comments

       Inserting Footnotes

    Inserting Equations and Special Characters

    Creating a Table

    Using Tabs

    Adding Headers and Footers

    Working with Tables of Contents

       Preparing for the Table of Contents

       Inserting the Table of Contents

    Proofing Your Document

       Checking Spelling

       Using the Dictionary

       Calculating Word Count

    Printing Your Document

4  Using Google Spreadsheets

    Understanding Google Spreadsheets

       Navigating the Google Spreadsheets Workspace

       Working with Multiple Sheets

    Creating and Saving a New Spreadsheet

       Creating a New Blank Spreadsheet

       Creating a New Spreadsheet from a Template

       Saving a Spreadsheet

    Importing and Exporting Documents in Other Formats

       Importing Documents

       Exporting Spreadsheets

    Entering and Editing Data

    Working with Rows and Columns

    Formatting Text and Numbers

       Formatting Font, Size, and Color

       Aligning Text in a Cell

       Formatting Cells

       Changing Number Formats

    Sorting Data

    Working with Ranges

    Working with Formulas and Functions

       Using Formulas

       Using Functions

    Charting Your Data

    Working with Forms

       Creating a Form

       Collecting Responses

       Completing a Form

       Analyzing Responses

    Working with Gadgets

    Working with Scripts

    Printing Your Spreadsheet

5  Using Google Presentations

    Getting to Know Google Presentations

    Creating and Saving New Presentations

       Creating a New Presentation

       Creating a New Presentation from a Template

       Saving a Presentation

    Importing and Exporting Presentations in Other Formats

       Importing a PowerPoint Presentation

       Exporting a Google Presentation to PowerPoint Format

    Creating, Deleting, and Organizing Slides

       Adding a New Slide

       Duplicating an Existing Slide

       Importing Slides from Other Presentations

       Deleting a Slide

       Rearranging Slides

    Changing the Look and Feel of a Presentation

       Choosing a New Theme

       Adding Custom Background Colors and Graphics

    Entering and Formatting Text

       Adding a Slide Title

       Adding a Text Block

       Adding Bulleted or Numbered Lists

       Editing Text

       Formatting Text

    Inserting Images and Other Objects

       Adding an Image

       Adding a Video

       Adding a Chart

       Adding a Table

    Animating Elements in a Presentation

    Printing Handouts and Speaker Notes

       Printing Slide Handouts

       Creating Speaker Notes

    Giving a Live Presentation

       Presenting Your Presentation in Person

       Giving an Online Presentation

6  Collaborating with Google Docs

    Why Online Collaboration Makes Sense

    Letting Others View Your Files

    Enabling Group Editing

    Getting Notified of Changes

    Emailing Your Collaborators

    Making Your Document Public

    Publishing Your File to the Web

7  Using Google Calendar

    Getting to Know Google Calendar

    Creating a New Calendar

       Setting Up a Basic Calendar

       Setting Up Multiple Calendars

       Importing Other Calendars

    Viewing Your Calendars

       Using Different Views

       Viewing Multiple Calendars

       Viewing Your Calendar from Other Calendar Applications

    Adding New Events

       Adding a New Event to Your Calendar

       Adding an Event from Gmail

       Synching Events with Microsoft Outlook

       Receiving Event Notifications on Your Mobile Phone

       Inviting Others to an Event

    Sharing a Public Calendar

       Creating a Public Calendar

       Sharing Your Calendar with Specific People

       Receiving Event Notifications

    Creating a To-Do List

       Displaying Tasks

       Adding a New Task

       Marking a Task as Completed

       Managing Your To-Do List

    Customizing Google Calendar

8  Using Gmail

    What Makes Gmail Unique

    We Don’t Need No Stinking Folders...

    Signing Up for a Gmail Account

    Getting to Know Gmail

    Reading and Replying to Email

       Reading Messages

       Viewing Conversations

       Replying to Messages

       Forwarding Messages

    Creating New Email Messages

       Composing and Sending New Messages

       Adding a Signature to Your Messages

    Sending and Receiving Email Attachments

       Attaching Files to Outgoing Messages

       Opening or Viewing Attached Files

    Searching Your Inbox

       Basic Search

       Searching with Search Options

       Searching with Advanced Operators

    Other Ways of Organizing Your Email Messages

       Starring Important Messages

       Marking Messages as Important

       Applying Labels

       Viewing Labels

       Archiving Old Messages

       Deleting Messages

       Filtering Incoming Mail

    Protecting Against Spam and Viruses

       Blocking Spam Messages

       Scanning Your Attachments for Viruses

    Managing Your Contacts

       Adding a New Contact

       Importing Contacts from Another Program

       Displaying Contacts

       Deleting Contacts

       Searching for Contacts

       Creating a Contact Group

       Sending a Message to a Contact or Contact Group

    Using Gmail to Manage Your Tasks List

    Using Gmail with Other Email Programs and Accounts

       Retrieving Email from Other Accounts

       Reading Gmail in Another Email Program

       Forwarding Gmail to Another Account

    Using Gmail Offline

       Downloading and Installing Gmail Offline Mode

       Using Gmail Offline Mail

    Putting Gmail into Vacation Mode

    Customizing Gmail

       Personalizing the Priority Inbox

       Changing Gmail’s Look and Feel

       Configuring Other Gmail Options

9  Using Google Talk

    Getting to Know Google Talk

    Chatting with Google Talk

       Signing into Google Talk

       Navigating the Google Talk Client

       Chatting in Real Time

       Answering a Chat Request

       Sending Files

       Saving Your Chat History

       Initiating a Voice Chat

       Changing Your Status and Signing Out

    Managing Your Contacts List

       Inviting New Contacts

       Removing a Contact

       Blocking Other Users

    Configuring Google Talk

    Using Google Talk in Gmail

       Chatting from Gmail

       Connecting with the AIM Network

       Conducting a Video Chat

10  Using the Google Chrome Web Browser

    Understanding Google Chrome

    Getting to Know Chrome

       Why Chrome?

    Installing and Configuring Google Chrome

       Importing Settings and Bookmarks

       Configuring Chrome Settings

    Browsing the Web with Chrome

       Using the Address Bar

       Using Tabs

       Changing the Viewing Size

       Downloading Files from the Web

       Setting Your Home Page

       Saving a Page

       Printing a Page

    Adding and Managing Bookmarks

    Viewing Your Browsing History

    Syncing Bookmarks and Settings

    Searching the Web with Google Chrome

    Working with Forms and Other Information

    Surfing Anonymously with Incognito Mode

    Personalizing Chrome with Themes

    Protecting Against Phishing and Malware

    Running Web-Based Applications with Chrome

    Extending Google Chrome

11  Using Google Apps Offline with Google Gears

    Understanding Google Gears

    How Google Gears Works

    Installing Google Gears

    Using Google Gears

12  Managing Google Apps in the Enterprise

    Understanding Google Apps for Business

       Reviewing Different Editions

       Why Use Google Apps Premier Edition?

    Signing Up and Setting Up Google Apps Premier Edition

    Examining Google Apps’ Other Apps

       Getting to Know Google Groups

       Getting to Know Google Sites

       Getting to Know Google Video for Business

    Is Google Apps Right for Your Organization?

Updates

Submit Errata

More Information

InformIT Promotional Mailings & Special Offers

I would like to receive exclusive offers and hear about products from InformIT and its family of brands. I can unsubscribe at any time.

Overview


Pearson Education, Inc., 221 River Street, Hoboken, New Jersey 07030, (Pearson) presents this site to provide information about products and services that can be purchased through this site.

This privacy notice provides an overview of our commitment to privacy and describes how we collect, protect, use and share personal information collected through this site. Please note that other Pearson websites and online products and services have their own separate privacy policies.

Collection and Use of Information


To conduct business and deliver products and services, Pearson collects and uses personal information in several ways in connection with this site, including:

Questions and Inquiries

For inquiries and questions, we collect the inquiry or question, together with name, contact details (email address, phone number and mailing address) and any other additional information voluntarily submitted to us through a Contact Us form or an email. We use this information to address the inquiry and respond to the question.

Online Store

For orders and purchases placed through our online store on this site, we collect order details, name, institution name and address (if applicable), email address, phone number, shipping and billing addresses, credit/debit card information, shipping options and any instructions. We use this information to complete transactions, fulfill orders, communicate with individuals placing orders or visiting the online store, and for related purposes.

Surveys

Pearson may offer opportunities to provide feedback or participate in surveys, including surveys evaluating Pearson products, services or sites. Participation is voluntary. Pearson collects information requested in the survey questions and uses the information to evaluate, support, maintain and improve products, services or sites, develop new products and services, conduct educational research and for other purposes specified in the survey.

Contests and Drawings

Occasionally, we may sponsor a contest or drawing. Participation is optional. Pearson collects name, contact information and other information specified on the entry form for the contest or drawing to conduct the contest or drawing. Pearson may collect additional personal information from the winners of a contest or drawing in order to award the prize and for tax reporting purposes, as required by law.

Newsletters

If you have elected to receive email newsletters or promotional mailings and special offers but want to unsubscribe, simply email information@informit.com.

Service Announcements

On rare occasions it is necessary to send out a strictly service related announcement. For instance, if our service is temporarily suspended for maintenance we might send users an email. Generally, users may not opt-out of these communications, though they can deactivate their account information. However, these communications are not promotional in nature.

Customer Service

We communicate with users on a regular basis to provide requested services and in regard to issues relating to their account we reply via email or phone in accordance with the users' wishes when a user submits their information through our Contact Us form.

Other Collection and Use of Information


Application and System Logs

Pearson automatically collects log data to help ensure the delivery, availability and security of this site. Log data may include technical information about how a user or visitor connected to this site, such as browser type, type of computer/device, operating system, internet service provider and IP address. We use this information for support purposes and to monitor the health of the site, identify problems, improve service, detect unauthorized access and fraudulent activity, prevent and respond to security incidents and appropriately scale computing resources.

Web Analytics

Pearson may use third party web trend analytical services, including Google Analytics, to collect visitor information, such as IP addresses, browser types, referring pages, pages visited and time spent on a particular site. While these analytical services collect and report information on an anonymous basis, they may use cookies to gather web trend information. The information gathered may enable Pearson (but not the third party web trend services) to link information with application and system log data. Pearson uses this information for system administration and to identify problems, improve service, detect unauthorized access and fraudulent activity, prevent and respond to security incidents, appropriately scale computing resources and otherwise support and deliver this site and its services.

Cookies and Related Technologies

This site uses cookies and similar technologies to personalize content, measure traffic patterns, control security, track use and access of information on this site, and provide interest-based messages and advertising. Users can manage and block the use of cookies through their browser. Disabling or blocking certain cookies may limit the functionality of this site.

Do Not Track

This site currently does not respond to Do Not Track signals.

Security


Pearson uses appropriate physical, administrative and technical security measures to protect personal information from unauthorized access, use and disclosure.

Children


This site is not directed to children under the age of 13.

Marketing


Pearson may send or direct marketing communications to users, provided that

  • Pearson will not use personal information collected or processed as a K-12 school service provider for the purpose of directed or targeted advertising.
  • Such marketing is consistent with applicable law and Pearson's legal obligations.
  • Pearson will not knowingly direct or send marketing communications to an individual who has expressed a preference not to receive marketing.
  • Where required by applicable law, express or implied consent to marketing exists and has not been withdrawn.

Pearson may provide personal information to a third party service provider on a restricted basis to provide marketing solely on behalf of Pearson or an affiliate or customer for whom Pearson is a service provider. Marketing preferences may be changed at any time.

Correcting/Updating Personal Information


If a user's personally identifiable information changes (such as your postal address or email address), we provide a way to correct or update that user's personal data provided to us. This can be done on the Account page. If a user no longer desires our service and desires to delete his or her account, please contact us at customer-service@informit.com and we will process the deletion of a user's account.

Choice/Opt-out


Users can always make an informed choice as to whether they should proceed with certain services offered by InformIT. If you choose to remove yourself from our mailing list(s) simply visit the following page and uncheck any communication you no longer want to receive: www.informit.com/u.aspx.

Sale of Personal Information


Pearson does not rent or sell personal information in exchange for any payment of money.

While Pearson does not sell personal information, as defined in Nevada law, Nevada residents may email a request for no sale of their personal information to NevadaDesignatedRequest@pearson.com.

Supplemental Privacy Statement for California Residents


California residents should read our Supplemental privacy statement for California residents in conjunction with this Privacy Notice. The Supplemental privacy statement for California residents explains Pearson's commitment to comply with California law and applies to personal information of California residents collected in connection with this site and the Services.

Sharing and Disclosure


Pearson may disclose personal information, as follows:

  • As required by law.
  • With the consent of the individual (or their parent, if the individual is a minor)
  • In response to a subpoena, court order or legal process, to the extent permitted or required by law
  • To protect the security and safety of individuals, data, assets and systems, consistent with applicable law
  • In connection the sale, joint venture or other transfer of some or all of its company or assets, subject to the provisions of this Privacy Notice
  • To investigate or address actual or suspected fraud or other illegal activities
  • To exercise its legal rights, including enforcement of the Terms of Use for this site or another contract
  • To affiliated Pearson companies and other companies and organizations who perform work for Pearson and are obligated to protect the privacy of personal information consistent with this Privacy Notice
  • To a school, organization, company or government agency, where Pearson collects or processes the personal information in a school setting or on behalf of such organization, company or government agency.

Links


This web site contains links to other sites. Please be aware that we are not responsible for the privacy practices of such other sites. We encourage our users to be aware when they leave our site and to read the privacy statements of each and every web site that collects Personal Information. This privacy statement applies solely to information collected by this web site.

Requests and Contact


Please contact us about this Privacy Notice or if you have any requests or questions relating to the privacy of your personal information.

Changes to this Privacy Notice


We may revise this Privacy Notice through an updated posting. We will identify the effective date of the revision in the posting. Often, updates are made to provide greater clarity or to comply with changes in regulatory requirements. If the updates involve material changes to the collection, protection, use or disclosure of Personal Information, Pearson will provide notice of the change through a conspicuous notice on this site or other appropriate way. Continued use of the site after the effective date of a posted revision evidences acceptance. Please contact us if you have questions or concerns about the Privacy Notice or any objection to any revisions.

Last Update: November 17, 2020