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Using Microsoft OneNote 2010, Web Edition

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Using Microsoft OneNote 2010, Web Edition

Safari Web Edition

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  • Copyright 2012
  • Dimensions: 6" x 9"
  • Pages: 432
  • Edition: 1st
  • Safari Web Edition
  • ISBN-10: 0-13-218244-0
  • ISBN-13: 978-0-13-218244-7

Using Microsoft OneNote 2010 is a customized, media-rich learning experience designed to help new users master Microsoft OneNote 2010 quickly, and get the most out of it, fast! It starts with a concise, friendly, straight-to-the-point guide to Microsoft OneNote 2010. This exceptional book is fully integrated with an unprecedented collection of online learning resources: online video, screencasts, podcasts, and additional web content, all designed to reinforce key concepts and help you achieve real mastery. The book and online content work together to teach everything mainstream Microsoft OneNote 2010 users need to know. This practical, approachable coverage guides you through all facets of working with OneNote 2010 including: the fluent UI Ribbon interface, the new tagging options, and multiple-user editing and sharing options that have the ability to link notes to files of other applications (e.g. a web page, PowerPoint slide, or spreadsheet.) The 2010 edition will also cover Quick Filing, improved search navigation, co-authoring, simultaneous sharing, versioning, and much more.

  • Practical, approachable coverage that completely flattens the Microsoft OneNote 2010 learning curve
  • Tightly integrated with online video, screencast tutorials, podcasts, and more: the total learning experience for new Microsoft OneNote 2010 users
  • Companion website offers supplemental media including video, screencast tutorials, podcasts, and much more
  • Sample Content

    Table of Contents

    Introduction      1

    How This Book Is Organized      1

    Using This Book     2

    Special Features     3

    About the USING Web Edition     3

    Chapter 1: Introducing Microsoft OneNote     4

    What Is OneNote?     4

    What Can You Do with OneNote?     5

    OneNote at Home     6

    OneNote at Work     7

    OneNote at School     8

    Other Benefits of Using OneNote     9

    Getting Started     10

    Creating Your First Notebook     10

    Creating a New Notebook     12

    Chapter 2: Upgrading from a Previous Version     14

    Upgrading from OneNote 2003     14

    Upgrading from OneNote 2007     15

    Converting a Notebook to the OneNote 2007 Format     16

    Converting a Notebook to the OneNote 2010 Format     18

    Additional File Conversion Considerations     18

    Chapter 3: A Tour of the OneNote Workspace     19

    The Ribbon     20

    The Quick Access Toolbar     21

    The Backstage View     22

    The Navigation Bar     23

    Section Tabs     24

    The Search Box     25

    Page Tabs      26

    The Editing Pane     27

    Chapter 4: Notebooks, Sections, and Pages     28

    Working with Notebooks     28

    Creating a New Notebook     29

    Closing a Notebook     30

    Opening a Notebook     31

    Deleting a Notebook     32

    About Sections and Pages      33

    Working with Notebook Sections     33

    Naming and Renaming a Section     34

    Creating a New Section     34

    Changing the Color of a Section Tab     35

    Deleting a Section     35

    Moving a Section Tab to a Different Location     36

    Working with Notebook Pages     36

    Adding a Page Title     37

    Changing a Page Title     38

    Deleting a Page Title     38

    Creating a New Page     39

    Changing the Appearance of a Page     40

    Changing the Size of a Page     41

    Changing the Date or Time Stamp on a Page     41

    Moving a Page Tab to a Different Location     43

    Quickly Minimizing or Maximizing Page Tabs     43

    Manually Changing the Size of Page Tabs     44

    Deleting a Page     45

    Working with Subpages     45

    Creating a New Subpage     46

    Demoting a Page to a Subpage     47

    Promoting a Subpage to a Page     47

    Collapsing a Group of Subpages     48

    Using Page Templates     50

    Applying a Template to a New Page     50

    Applying a Template to an Existing Page     52

    Automatically Applying a Template to All New Pages     53

    Customizing an Existing Page Template     54

    Creating Your Own Page Template     55

    Downloading Additional Page Templates      56

    Chapter 5: Taking and Formatting Notes     57

    Taking Notes     57

    Typing Notes on a Page     57

    Copying and Pasting Text     59

    Changing the Default Paste Option     61

    Creating More Writing Space in the Middle of a Page     62

    Creating More Writing Space at the End of a Page     64

    Checking the Spelling of Your Notes     65

    Saving Notes     66

    Taking Audio and Video Notes     66

    Creating an Audio Recording     67

    Playing Back an Audio Recording     68

    Exporting an Audio Recording     69

    Creating a Video Recording     69

    Playing Back a Video Recording     71

    Exporting a Video Recording     71

    Enabling Searching in Audio and Video Recordings     72

    Taking Notes in Your Own Handwriting     72

    Handwriting and Drawing Notes     73

    Displaying Additional Pens and Highlighters     74

    Customizing a Pen or Highlighter     75

    Choosing a Handwriting Mode     76

    Selecting Handwriting or a Drawing on a Page     77

    Creating a Custom Selection from Handwriting or from a Drawing     78

    Changing the Formatting of Handwriting or a Drawing     79

    Converting Handwriting to Text     80

    Erasing Specific Parts of Handwriting or a Drawing      81

    Erasing an Entire Selection of Handwriting or a Drawing     82

    Scrolling Through Ink Selections on a Page     82

    Formatting Text     83

    Setting the Default Font     83

    Changing Basic Text Formatting     84

    Using the Styles Gallery     85

    Inserting Symbols and Special Characters     87

    Copying and Applying Formatting with the Format Painter     89

    Clearing All Formatting from Text     92

    Formatting Paragraphs     93

    Creating a Bulleted List      93

    Creating a Numbered List     94

    Aligning Text on a Page     95

    Changing Paragraph Spacing     95

    Indenting Text on a Page     97

    Creating a Hierarchical Outline in Your Notes     98

    Chapter 6: Collecting and Researching Information     103

    Meet the OneNote Screen Clipper and Launcher     104

    Turning the Screen Clipper and Launcher On or Off     106

    Keeping the Screen Clipper and Launcher Permanently Displayed      107

    Inserting Pictures and Screen Clippings     109

    Inserting a Picture from a File     110

    Inserting Pictures into Notes     111

    Inserting a Picture from a Scanner     112

    Inserting a Screen Clipping on the Current Page     114

    Inserting a Screen Clipping with Quick Filing     116

    Collecting All Future Screen Clippings in One Place     118

    Formatting Pictures and Screen Clippings     120

    Resizing or Scaling a Picture     120

    Restoring a Modified Picture to Its Original Size     122

    Moving a Picture to Another Place on a Page     123

    Rotating Pictures on a Page     124

    Overlapping Multiple Images on a Page     125

    Copying Text from Pictures     128

    Entering Alternative Text for an Image     129

    Setting a Picture as the Page Background     131

    Working with Links      132

    Creating a Link from Typed Text     133

    Creating a Link from Selected Text     134

    Creating a Link from a Picture     135

    Modifying a Link in Your Notes     136

    Removing a Link from Your Notes     137

    Inserting Documents and Files      138

    Inserting a Copy of a File on a Page     138

    Inserting a File Printout on a Page     141

    Inserting a Scanner Printout on a Page     143

    Doing Research with Side Notes     144

    Creating Side Notes     146

    Reviewing Side Notes     148

    Moving Side Notes to Your Existing Notes     150

    Doing Research with Linked Notes     151

    Beginning a Linked Notes Session     153

    Ending a Linked Notes Session     155

    Viewing Linked Notes     156

    Disabling or Reenabling Linked Notes     158

    Using the Research and Translate Tools     158

    Setting Options for the Research Task Pane     159

    Searching with the Research Task Pane     160

    Adding Research Services     161

    Translating a Word or Phrase with the Research Pane     162

    Setting Your Preferred Mini Translator Language     163

    Translating Text with the Mini Translator     164

    Chapter 7: Organizing and Searching Notes     166

    Organizing Items on a Page     166

    Merging Note Containers on a Page     167

    Organizing Notes Chronologically     169

    Using Rule Lines and Gridlines to Organize Objects on a Page     170

    Using Tables to Organize Information     171

    Creating a Table     172

    Inserting a New Row in a Table     175

    Inserting a Line Break Within the Current Table Row     176

    Inserting a New Column in a Table     176

    Resizing a Table Column     177

    Selecting an Entire Table     178

    Selecting a Column in a Table     179

    Selecting a Row in a Table     179

    Selecting a Single Cell in a Table     180

    Aligning Text Within a Table Cell     180

    Showing and Hiding Table Borders     181

    Deleting an Entire Table     182

    Deleting a Column in a Table     182

    Deleting a Row in a Table     183

    Using Keyboard Shortcuts to Modify Tables     184

    Navigating Notebook Content with Links     184

    Creating a Link to a Specific Notes Page     185

    Creating a Link to a Specific Notebook Section     186

    Creating a Link to a Specific Notebook     187

    Creating Wiki-Style Links to Other Locations in Your Notebook     188

    Organizing the Pages and Sections in a Notebook     190

    Displaying the Hierarchy of a Notebook on the Navigation Bar     191

    Moving or Copying a Notes Page     193

    Moving or Copying a Notebook Section     194

    Merging One Notebook Section into Another     195

    Combining Multiple Sections into a Section Group     195

    Deleting Unwanted Pages or Sections     197

    Prioritizing and Categorizing Notes with Tags     198

    Applying a Tag to a Note     199

    Using the To Do Tag     201

    Search for Tagged Notes     201

    Removing a Tag from a Note     203

    Customizing Note Tags     203

    Searching Notes     205

    Turning Audio Search On or Off     206

    Turning Text Recognition in Pictures On or Off     207

    Searching for Text on the Current Page     208

    Searching for Text with Instant Search     209

    Searching for Text with the Search Results Task Pane     211

    Troubleshooting Problems with Search     212

    Chapter 8: Security Features in OneNote     216

    Keeping Private Notes Private     217

    Locking a Notebook Section with a Password     217

    Unlocking a Protected Section     220

    Locking All Protected Sections in a Notebook     221

    Changing the Password for a Protected Section     222

    Removing the Password for a Protected Section     223

    Setting Password-Protection Preferences     224

    Backing Up Your Important Notes     226

    Selecting a Backup Location     227

    Changing the Automatic Backup Time Interval      229

    Changing the Number of Backups to Keep     230

    Immediately Backing Up All Changed Files     232

    Immediately Backing Up All Notebooks     233

    Copying Your Notebooks to a USB Drive     233

    Restoring Notes from a Backup     234

    Opening a Set of Notes from a Backup Folder     235

    Restoring an Entire Section from a Backup     236

    Restoring Selected Pages from a Backup     237

    Chapter 9: Sharing Notes with Other People     239

    Printing Your Notes     241

    Previewing Notes Before Printing     241

    Printing Notes     243

    Sharing Notes in E-mail     244

    Requirements for Using E-mail Features in OneNote     244

    Sending Notes in an Outlook Message     246

    Sending Notes as an Outlook Attachment     247

    Sending a Copy of One or More Pages in an E-mail     248

    Sending a Copy of a Section in an E-mail     249

    Sending a Copy of an Entire Notebook in an E-mai     251

    Publishing Your Notes Online     252

    Saving Notes as a Web Page      252

    Saving Notes as a PDF or XPS File     253

    Saving Notes as a Microsoft Word File     254

    Collaborating with Others in Shared Notebooks     255

    Creating a New Shared Notebook     257

    Sharing an Existing Notebook     259

    Adding or Changing Notes in a Shared Notebook     260

    Inviting Others to Your Shared Notebook     261

    Synchronizing a Shared Notebook     264

    Working Offline in a Shared Notebook     268

    Showing or Hiding Author Information     269

    Catching Up on Unread Notes      272

    Searching Shared Notes by Author     273

    Viewing Recent Edits in Shared Notes     274

    Viewing and Managing Multiple Versions of a Changed Page     275

    Viewing the Contents of the Notebook Recycle Bin     277

    Closing a Shared Notebook     279

    Sharing Notes in the OneNote Web App     280

    Creating a Free Windows Live SkyDrive Account     280

    Creating a SkyDrive-Based Shared Notebook     282

    Opening a SkyDrive Notebook in the OneNote Web App     288

    Allowing Others to View or Edit Your SkyDrive Notebook     290

    Downloading a Copy of Your SkyDrive Notebook     293

    Deleting a SkyDrive Notebook     294

    Displaying Content from Features Not Supported by the OneNote Web App      294

    Chapter 10: Using OneNote with Other Programs     296

    A Quick Note About Interface Differences     297

    OneNote Integration with Windows     298

    Printing from Any Windows Program to OneNote     299

    Using the OneNote Screen Clipper and Launcher in the Windows Notification Area     301

    OneNote Integration with Internet Explorer     302

    Displaying the OneNote Command Buttons in Internet Explorer 8     302

    Displaying the OneNote Command Buttons in Internet Explorer 9     303

    OneNote Integration with Word     305

    Saving Notes as a Word Document      305

    Sending a Notes Page to Word as a Printout     306

    Creating a Blog Post from Your Notes with Word     306

    OneNote Integration with Outlook     308

    Sending Notes in an Outlook Message     308

    Inserting Outlook Meeting Details into Your Notes     309

    Flagging Important Notes as Outlook Tasks     311

    Archiving Outlook E-mail Messages in OneNote     313

    Linking Outlook Meetings to OneNote Meeting Notes     315

    Linking Outlook Contacts to OneNote Pages     316

    OneNote Integration with PowerPoint     318

    Printing a PowerPoint Presentation to OneNote     318

    Chapter 11: Using OneNote on Your Mobile Phone     320

    OneNote Mobile on Windows Phone 7     320

    Starting OneNote Mobile on Windows Phone 7     321

    Exploring the OneNote Mobile Guide     322

    Creating a New Note     322

    Correcting Text in a Note     323

    Formatting Text in a Note     324

    Creating Lists in a Note     325

    Adding a Picture to a Note     327

    Adding an Audio Recording to Your Note     328

    Sending a Note in E-mail     328

    Synchronizing Your Notes with SkyDrive     329

    Searching Your Notes      331

    Deleting Notes     331

    Checking for Updates     332

    OneNote Mobile on iPhone     332

    Downloading OneNote Mobile for iPhone     333

    Starting OneNote Mobile for iPhone     334

    Creating a New Note     335

    Creating Lists in a Note     336

    Adding a Picture to a Note     336

    Sending a Note in E-mail     337

    Synchronizing Your Notes with SkyDrive     337

    Searching Your Notes     338

    Deleting Notes     339

    Checking for Updates     339

    Chapter 12: Customizing OneNote 2010     341

    Setting Display Preferences     343

    Showing or Hiding the Ribbon     343

    Changing the Current Page View     344

    Displaying Rule Lines or Gridlines on All New Pages     345

    Zooming the Page Display     347

    Opening Additional OneNote Windows     348

    Displaying a New Docked Window     349

    Docking New Side Notes to the Desktop     350

    Keeping OneNote Visible over Other Windows     351

    Displaying Page Tabs on the Right or Left     352

    Turning the Floating New Page Button On or Off     352

    Displaying the Navigation Bar on the Left or Right     353

    Displaying the Vertical Scrollbar on the Left or Right     354

    Changing the Microsoft Office Color Scheme     354

    Turning the OneNote Taskbar Icon On or Off      355

    Turning Screen Clipping Notifications On or Off      356

    Turning Linked Notes Thumbnails On or Off     357

    Customizing or Hiding the OneNote E-mail Signature     359

    Changing How Tagged Notes Are Displayed on a Tags Summary Page     360

    Customizing the OneNote Workspace     361

    Changing the Location of the Quick Access Toolbar     361

    Adding or Removing Quick Access Toolbar Commands     362

    Exporting Your Quick Access Toolbar Customizations for Use on Other Computers     365

    Resetting Your Quick Access Toolbar Customizations     366

    Adding Commands to the Ribbon     366

    Removing Commands from the Ribbon     369

    Renaming Ribbon Tabs or Groups     370

    Exporting Your Ribbon Customizations for Use on Other Computers     371

    Resetting Your Ribbon Customizations     372

    Setting Preferences for Editing and Searching     372

    Setting the Default Font     372

    Changing the Default Measurement Unit     373

    Turning Note Containers On or Off     373

    Showing or Hiding the Mini Toolbar when Selecting Text     374

    Turning Automatic Spell Checking On or Off     375

    Viewing or Editing the Word List in Your Custom Dictionary     375

    Setting AutoCorrect Options     376

    Showing or Hiding the Paste Options Button when Pasting     377

    Including or Suppressing Source Links when Pasting from the Web      378

    Automatically Applying Numbers or Bullets to Lists     379

    Automatically Calculating Mathematical Expressions in Notes     379

    Enabling or Disabling Automatic Wiki Link Creation     380

    Disabling Linked Notes Creation in a Docked Window     381

    Removing Links from Linked Notes     382

    Turning the Scratch-out Gesture On or Off     383

    Turning Pen Pressure Sensitivity On or Off     383

    Automatically Switching Between Inking, Selecting, Typing, and Panning     384

    Enabling or Disabling Text Recognition in Pictures     385

    Enabling or Disabling Word Recognition in Audio and Video Clips     385

    Adjusting OneNote Performance Settings     386

    Modifying the Default Location of New Notebooks      386

    Modifying the Location of Unfiled Notes     387

    Modifying the Location of Your Backups     387

    Modifying the Default Locations of Notes, Outlook Items, and Screen Clippings Sent to OneNote     388

    Changing Office Language Preferences      388

    Optimizing OneNote for Laptop Battery Life     389

    Customizing OneNote Installation Options     390

    Personalizing Your Copy of OneNote 2010     390

    Changing OneNote 2010 Setup Options     390

    Repairing Your OneNote 2010 Installation     392

    Checking for OneNote 2010 Software Updates     392

    Setting Preferences for the OneNote Taskbar Icon     393

    Displaying OneNote 2010 Version Information     394

    Thank You!     394

    Index     397


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