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Using Microsoft Word 2010

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Using Microsoft Word 2010


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  • Copyright 2011
  • Dimensions: 6" x 9"
  • Pages: 368
  • Edition: 1st
  • Book
  • ISBN-10: 0-7897-4298-5
  • ISBN-13: 978-0-7897-4298-8

Using Microsoft Word 2010 is a customized, media-rich learning experience designed to help new users master Microsoft Word 2010 system quickly, and get the most out of it, fast! It starts with a concise, friendly, straight-to-the-point guide to Microsoft Word 2010. This exceptional book is fully integrated with an unprecedented collection of online learning resources: online video, screencasts, podcasts, and additional web content, all designed to reinforce key concepts and help users achieve real mastery. The book and online content work together to teach everything mainstream Microsoft Word 2010 users need to know.  

  • Practical, approachable coverage that completely flattens the Microsoft Word 2010 learning curve
  • Tightly integrated with online video, screencast tutorials, podcasts, and more: the total learning experience for new Microsoft Word 2010 users
  • A companion website offers supplemental media including video, screencast tutorials, podcasts, and more
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    Table of Contents

    Introduction     1

    How This Book Is Organized     1

    Using This Book     3

    Special Features     4

    About the USING Web Edition     5

    Bonus Chapters     5


    1  Creating, Saving, and Printing Documents     7

    Starting a Document from Scratch     7

    Starting a Document from a Template     8

       Using a Local Template     10

       Finding a Template Online     10

    Saving a Document     12

       Saving a New Document to a Disk     13

       Resaving an Existing Document    14

       Saving a File with a Different Name, Location, or File Type     16

    Opening an Existing Document     17

       Opening a Document from the Recent Documents List     18

       Opening a Document from the Open Dialog Box     19

       Searching for a Document in the Open Dialog Box     20

    Printing a Document     22

       Quick-Printing a Document     22

       Printing the (Not-so-Much) Harder Way     22

    Closing a Document     26

    2  Editing Documents     27

    Adding Text to a Document     27

       Understanding Lines and Paragraphs     28

       Viewing Hidden (Nonprinting) Characters     29

       Using Insert Mode and Overtype Mode     30

       Using Click and Type     33

       Inserting Nonalphanumeric Characters     35

       Deleting Text     37

    Moving Around in a Document     38

       Browsing a Document     38

       Using the Go To Command     40

    Selecting Text     41

    Copying and Moving Text     44

       Copying and Pasting Text     45

       Moving Text     45

       Working Directly with the Clipboard     45

       Using Paste Options     47

       Using Drag-and-Drop     49

    Undoing, Redoing, and Repeating an Action     49

    Working with Building Blocks     50

       Inserting a Building Block     51

       Creating a New Building Block     53

    Inserting a Blank Page     55

    Inserting One Word Document into Another     55

    3  Proofing a Document     57

    Viewing a Document’s Statistics     57

       Finding Document Statistics     57

    Evaluating a Document’s Readability     58

       Activating Readability Statistics     60

    Checking Your Spelling and Grammar     60

       Finding and Fixing Errors While You Type     61

       Changing Options for Checking Spelling and Grammar as You Type     65

       Checking Spelling and Grammar in an Entire Document     66

    Finding and Replacing Text     69

       Finding Text     69

       Finding Text with the Find and Replace Dialog Box     72

       Replacing Text     76

    Working with AutoCorrect     78

       Rejecting a Change Made by AutoCorrect     78

       Changing AutoCorrect Settings     79

       Adding and Deleting AutoCorrect Entries     82

       Disabling AutoCorrect     84

    Using Word’s Research Tools     84

       Finding Definitions and Synonyms     84

       Looking Up Information in the Research Pane     87


    4  Character Formatting     90

    Accessing Word’s Character-Formatting Tools     90

       The Mini Toolbar     90

       The Font Dialog Box     91

    Changing the Font, Size, and Color of Text     92

       Selecting a Different Font     92

       Changing Font Size     95

       Changing Font Color     96

    Applying Font Styles     100

    Applying Font Effects     101

    Adjusting Character Spacing     103

       Changing the Spacing Between Text Characters     103

    Changing Text Case     105

    Highlighting Text     106

    Copying Character Formatting with the Format Painter     106

    Setting AutoFormat as You Type Options     108

       Configuring AutoFormat as You Type     108

    Clearing Character Formats     109

    5  Paragraph Formatting     111

    Understanding Paragraphs     111

    Accessing Word’s Paragraph-Formatting Tools     112

    Aligning Paragraphs     114

       Indenting Paragraphs     115

    Setting Tab Stops     119

       Setting Tab Stops on the Ruler     122

       Setting Tab Stops in the Tabs Dialog Box     123

    Setting Line and Paragraph Spacing     124

       Changing Line Spacing within a Paragraph     124

       Changing Paragraph Spacing     127

    Adding Borders and Shading to a Paragraph     128

       Placing a Border Around a Paragraph     129

       Placing Shading Behind a Paragraph     132

    Finding and Replacing Paragraph Formatting     134

       Using Find and Replace to Change Paragraph Formatting     134

    6  Formatting Text with Styles     136

    Understanding Styles     136

       The Advantages of Styles     138

       Styles Versus Quick Styles     139

    Mastering Quick Styles     140

       Applying a Quick Style     140

       Changing the Quick Style Set     142

       Removing a Quick Style from the Gallery     143

    Using the Styles Pane     144

       Applying a Style from the Styles Pane     144

    Using the Apply Styles Pane     146

       Applying a Style from the Apply Styles Pane     147

    Clearing Styles and Manual Formatting     148

    Creating a New Style     148

       Creating a New Style from an Example     148

       Creating a Quick Style, the Quick Way     151

    Modifying an Existing Style     152

       Renaming a Style     152

       Changing a Style’s Definition     153

    Deleting a Style     156


    7  Setting Up Lists     158

    Working with Bulleted Lists     158

       Creating a Quick Bulleted List     160

       Creating a Bulleted List as You Type     160

       Choosing a Different Bullet Character     161

    Working with Numbered Lists     164

       Creating a Quick Numbered List     165

       Creating a Numbered List as You Type     166

       Choosing a Different Numbering Format     166

       Resuming or Restarting List Numbering     169

    Creating Nested Lists     171

       Creating a Nested List with Bullets Only     171

       Creating a Nested List with Numbers and Bullets     172

    Setting Spacing and Indents in a List     173

    8  Creating Tables     174

    Inserting a Table     174

       Inserting a Table from the Table Menu     175

       Inserting a Table from the Insert Table Dialog Box     177

       Inserting a Quick Table     178

    Drawing a Table     180

       Using Your Mouse Pointer to Draw a Table     180

    Converting Text to a Table     183

       Converting Tabbed Text into a Table     184

    Creating Nested Tables     185

       Inserting a Nested Table     185

       Drawing a Nested Table, Redux     186

    Editing a Table     186

       Moving Around in a Table     187

       Adding Text to a Table     187

       Selecting Parts of a Table     188

       Selecting Table Parts with the Mouse     189

       Selecting Table Parts with the Keyboard     191

       Inserting and Deleting Table Parts     191

       Merging and Splitting Cells     195

    Changing a Table’s Size     197

       Resizing by Dragging     197

       Specifying Precise Table Dimensions     199

       Distributing Rows and Columns     202

    Formatting a Table     202

       Using Table Styles     203

       Aligning Text in Cells     203

       Choosing Borders for Cells     204

       Adding Shading     206

       Aligning a Table on the Page     207

    Deleting a Table     208

    9  Setting Text in Columns     210

    Understanding Columns     210

    Applying a Preset Column Format     212

       Choosing a Preset Format from the Columns Menu     213

       Choosing a Preset Layout from the Columns Dialog Box     214

    Separating Columns with Vertical Lines     216

    Creating a Column Layout from Scratch     217

       Creating a Custom Column Layout     218

       Changing Column Widths     220

    Creating Column Breaks     220

    Converting a Multicolumn Layout to a Single Column     222


    10  Laying Out a Document’s Pages     224

    Setting Margins     224

       Using Preset Margins     226

       Creating Custom Margins     226

    Inserting Page Breaks     229

    Dividing a Document into Sections     231

       Understanding Section Breaks     232

       Inserting a Section Break     232

       Changing a Section Break     233

       Removing a Section Break     233

    Setting Page Orientation     234

    Designating a Paper Size     236

       Using a Standard Paper Size     236

       Using a Custom Paper Size     236

    Numbering the Lines in a Document     238

       Numbering Lines the Fast Way     239

       Setting Up Line Numbers with Precision     239

    Hyphenating a Document     240

       Automatic Hyphenation     241

       Manual Hyphenation     242

    Adding a Watermark to the Page     242

       Inserting a Preformatted Watermark     243

       Creating a Customized Watermark     244

       Removing a Watermark     245

    Adding a Colored Background to the Page     245

    Placing a Border Around the Page     247

    11  Formatting Documents with Themes and Templates     249

    Using Themes     249

       Applying a Theme     250

       Browsing for a Theme     251

       Removing a Theme from a Document     252

       Modifying a Theme     252

       Creating a Custom Theme     258

       Deleting a Custom Theme     259

    Using Templates     259

       What Templates Are     259

       Types of Templates     260

       Where Templates Are Stored     261

       The Normal Template     262

       Determining What Template a Document Is Using     263

       Applying a Different Template to a Document     263

       Modifying a Template     265

       Creating a New Template     267

    12  Adding Headers and Footers to a Document     269

    Understanding Headers, Footers, and Field Codes     269

    Inserting Preformatted Page Numbers     271

       Inserting and Formatting Page Numbers     271

    Inserting a Preformatted Header or Footer     273

       Adding a Preformatted Header to a Document     274

    Editing a Header or Footer     276

       Getting In and Out of Header and Footer View     276

       Moving Between Headers and Footers     276

       Editing Text     277

       Inserting and Deleting Field Codes     278

       Changing the Position of a Header or Footer     279

    Creating Different Headers or Footers for Odd and Even Pages     280

    Hiding the Header or Footer on a Document’s First Page     281

    Removing a Header or Footer from a Document     282


    13  Adding Graphics to Your Documents     284

    Adding a Photo to a Document     284

       Adding a Picture to a Document     285

    Adding Clip Art to a Document     286

       Finding and Inserting a Clip Art Graphic     287

    Modifying a Graphic     290

       Resizing a Graphic     290

       Wrapping Text Around a Graphic     293

       Changing a Graphic’s Position     296

       Cropping a Graphic     298

       Adjusting Brightness and Contrast     300

       Adding a Picture Style and Effects     302

       Resetting a Picture     304

    Drawing Shapes in Word     304

       Drawing an AutoShape     305

       Modifying an AutoShape     307

       Adding Text to a Shape     308

       Grouping Shapes or Drawn Objects     308

    Deleting a Graphic     309

    14  Working with Charts and Diagrams     310

    Understanding Charts and Diagrams     310

       Chart Basics     310

       Diagram Basics     312

    Creating a Chart     314

       Creating a New Chart     314

    Editing Chart Data     316

    Modifying a Chart     318

       Resizing a Chart     318

       Changing a Chart’s Text Wrapping Setting     318

       Moving a Chart     319

       Changing the Chart Type     319

       Applying a Different Chart Layout     320

       Applying a Chart Style     322

       Adding Text Elements to a Chart     323

    Inserting a SmartArt Diagram     327

       Creating a New Diagram     328

    Modifying a Diagram     330

       Resizing a Diagram     330

       Changing a Diagram’s Text Wrapping Setting     331

       Moving a Diagram     331

       Applying a Different Diagram Layout     331

       Applying a SmartArt Style to a Diagram     331

       Reversing a Diagram’s Direction     332

       Adding and Removing Shapes     332

       Reorganizing a Diagram     334

    *Note: Chapters 15-22 do not appear in the printed book and are located online

    15  Using Advanced Text Features  (online)     335

    Creating and Formatting Text Boxes     335

       Inserting a Text Box     336

       Resizing a Text Box     339

       Moving a Text Box     340

       Formatting a Text Box     341

       Formatting Text in a Text Box     342

       Linking Text Boxes     343

    Using WordArt     345

       Inserting WordArt Text     346

       Editing WordArt Text     347

       Changing the Format of a WordArt Object     347

    Addressing Envelopes     351

       Addressing an Envelope by Itself     352

       Adding an Envelope to a Letter     353

    16  Citing Your Sources in a Word Document  (online)     355

    Managing Sources     355

       Adding a Source     356

       Editing a Source     359

       Deleting a Source     359

    Working with Citations     360

       Adding a Citation to a Document     360

       Editing a Citation     361

       Deleting a Citation     363

    Generating a Bibliography     363

       Adding a Bibliography to a Document     363

    Working with Endnotes and Footnotes     364

       Inserting a Footnote     365

       Inserting an Endnote     366

       Jumping to a Note and Between Notes     367

       Deleting a Note     367

       Switching from One Type of Note to Another     368

    17  Generating Outlines, Tables of Contents, and Indexes  (online)     370

    Creating an Outline     370

       Working in Outline View     372

       Building an Outline     373

    Creating a Table of Contents     378

       Adding a TOC to a Document     378

       Updating a TOC     382

       Deleting a TOC     382

    Creating an Index     382

       Adding an Index to a Document     383

       Updating an Index     385

       Deleting an Index     385


    18  Performing Mail Merges  (online)     388

    Preparing the Main Document 389

       Creating the Main Document for a Mail Merge     389

       Setting Up Merge Fields     390

    Performing a Basic Mail Merge     396

       Previewing a Mail Merge     396

       Creating Merge Documents for Printing     397

    19  Collaborating with Others  (online)     399

    Working with Comments     400

       Adding Comments to a Document     400

       Working with a Reviewer’s Comments     402

    Tracking Changes     405

       Tracking the Changes You Make to a Document     406

       Accepting and Rejecting a Reviewer’s Revisions     406

    Limiting What Other Users Can Do to a Document     408

    20  Sharing Word Documents Online  (online)     412

    Sharing a Document Through Email     412

       Attaching a Document to an Email Message     413

       Emailing a Link to a Document     414

    Sharing a Document Through Windows Live and Word Web App     417

       Working with SkyDrive     418

       Using Word Web App     426

    Using (or Not Using) Microsoft SharePoint     434

    21  Adding Components That Work Only on the Screen  (online)     435

    Working with Hyperlinks     435

       Creating Hyperlinks     436

       Following a Hyperlink     442

       Modifying a Hyperlink     443

       Removing a Hyperlink     443

    Using Bookmarks     444

       Inserting a Bookmark     444

       Jumping to a Bookmark     445

       Deleting a Bookmark     449

    Working with Cross-References     449

       Inserting a Cross-Reference     449

       Following a Cross-Reference     451

       Deleting a Cross-Reference     451

    22  Making Word Your Own  (online)     452

    Customizing the Quick Access Toolbar     452

       Moving the Quick Access Toolbar     453

       Adding Commands to the Quick Access Toolbar     454

       Reorganizing the Quick Access Toolbar     458

       Removing a Command from the Quick Access Toolbar     458

       Restoring the Quick Access Toolbar     459

    Customizing the Status Bar     459

    Customizing the Ribbon     461

       Minimizing the Ribbon     461

       Showing and Hiding Tabs     462

       Reorganizing the Ribbon     464

       Renaming a Tab or Group     465

       Creating a Custom Tab     466

       Restoring the Ribbon     469

    Creating a New Keyboard Shortcut     469

    Index     473


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