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Sending and Receiving E-mail

In Chapter 2, "Outlook from the Beginning," you learned how to configure e-mail accounts, send/ receive groups, and Outlook profiles. Now you are ready to send and receive e-mail.

If you set up your send/receive group to automatically poll for new e-mails, your e-mail will arrive at regular intervals. If you didn't configure automatic polling for e-mail, you will have to check for e-mail manually. You also can check for new e-mails manually whenever you choose, whether or not an automatic polling interval was set. To manually check for new e-mail messages, do the following:

  • To send and receive e-mail manually, press the keyboard shortcut F9, which performs the same function as selecting Tools, Send/Receive, Send/Receive All.

  • To send only (and not receive) e-mail from all your e-mail accounts, select Tools, Send/Receive, Send All.

In addition to the commands for sending or sending/ receiving for all accounts, you can send/receive for specific e-mail accounts in a send/receive group or for specific send/receive groups. Figure 3.2 shows the Send/ Receive menu for an Outlook setup that has one send/receive group with two e-mail accounts defined in that group.

Figure 3.2Figure 3.2 The Send/ Receive menu shows your send/receive groups as well as individual e-mail accounts.

On this menu, you can see that the default All Accounts Group is listed, followed by a menu commands for each e-mail account in the All Accounts Group. If you have more than one send/receive group defined, that group is listed next, followed by the accounts in that group and so on.

Now that you know how to send and receive e-mail, you will learn how to read e-mail in the next section.

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