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Using Excel 2003 Keyboard Accelerators

In legacy versions of Excel, most menu items included one underlined letter. In those versions, you could hold down the Alt key while pressing the underlined letter to invoke the menu item. In the Excel 2003 screen shown in Figure 5.6, you can display the Edit menu by pressing Alt+E, and you can select Edit, Fill, Justify by pressing Alt+E+I+J.

Figure 5.6

Figure 5.6 Pressing Alt+E+I+J performs Edit, Fill, Justify.

Instead of pressing Alt+E+I+J all at once, when the Edit menu is displayed, you can display the Fill flyout menu by pressing I. Then you can perform the Justify command by pressing J.

If you are a power Excel user, you probably have a few of these commands memorized, such as Alt+E+I+J for Edit, Fill, Justify; Alt+E+S+V for Edit, Paste Special, Values; and Alt+D+L for Data Validation. If you have some of these commands memorized, when you hear that the menu in Excel 2010 is completely gone, you might be worried that you have to relearn all the shortcut keys. However, there is good news for the power Excel gurus who have favorite Alt shortcut keys burned into their minds—most of them will continue to work as they did in Excel 2003.

If you were an intermediate Excel user who regularly used the Excel 2003 keyboard accelerators but had to look at the screen to use them, you should start using the new keyboard accelerators discussed at the beginning of this chapter.

Invoking an Excel 2003 Alt Shortcut

In Excel 2003, the main menus were File, Edit, View, Insert, Format, Tools, Data, Window, and Help. The keyboard accelerator commands in Excel 2003 were Alt+F, Alt+E, Alt+V, Alt+I, Alt+O, Alt+T, Alt+D, Alt+W, and Alt+H.

If you are moving from Excel 2003 to Excel 2010, you will have the best success when trying to access commands on the Edit, View, Insert, Format, Tools, and Data menus. None of the keyboard accelerators associated with Window or Help work in Excel 2010. Alt+H takes you to the Home tab instead of the few commands on the Help menu, and Alt+W takes you to the View tab.

Some of the keyboard shortcuts associated with the File menu in Excel 2003 continue to work in Excel 2010. Pressing Alt+F opens the File menu. In Excel 2003, pressing Alt+F+O performs File, Open. It happens that O is the shortcut on the File menu for Open, so pressing Alt+F+O in Excel 2010 also performs File, Open.

For the shortcut keys Alt+E, Alt+V, Alt+I, Alt+O, Alt+T, and Alt+D, Excel switches into Office 2003 Access Key mode. In this mode, a ToolTip appears over the ribbon, indicating which letters you have typed so far (see Figure 5.7). When you have entered enough letters, the command is invoked. If you have forgotten the sequence, you can press Esc to exit the Excel 2003 Access Key mode.

Figure 5.7

Figure 5.7 The Office 2003 access key ToolTip shows which keys you have used so far while entering a legacy shortcut.

Determining Which Commands Work in Legacy Mode

If you try a command that no longer works in Excel 2010, nothing happens. Several commands don't make sense in the framework of Excel 2010, so they have been deprecated.

Table 5.7 lists the legacy keyboard commands and shows which of them continue to work in Excel 2010.

Table 5.7. Excel Legacy Keyboard Commands

Works in Shortcut

Excel 2010?

Command

Alt+F+N

Yes

File, New

Alt+F+O

Yes

File, Open

Alt+F+C

Yes

File, Close

Alt+F+S

Yes

File, Save

Alt+F+A

Yes

File, Save As

Alt+F+G

No

File, Save as Web Page

Alt+F+W

No

File, Save Workspace

Alt+F+H

No

File, File Search

Alt+F+M

No

File, Permission

Alt+F+E

No

File, Check Out

Alt+F+E

No

File, Check In

Alt+F+R

No

File, Version History

Alt+F+B

No

File, Web Page Preview

Alt+F+U

No

File, Page Setup

Alt+F+T+S

No

File, Print Area, Set Print Area

Alt+F+T+C

No

File, Print Area, Clear Print Area

Alt+F+V

No

File, Print Preview

Alt+F+P

Yes as Alt+F+P+P

File, Print

Alt+F+D+M

No

File, Send To, Mail Recipient

Alt+F+D+S

No

File, Send To, Original Sender

Alt+F+D+C

No

File, Send To, Mail Recipient (for Review)

Alt+F+D+A

No

File, Send To, Mail Recipient (as Attachment)

Alt+F+D+R

No

File, Send To, Routing Recipient

Alt+F+D+E

No

File, Send To, Exchange Folder

Alt+F+D+O

No

File, Send To, Online Meeting Participant

Alt+F+D+X

No

File, Send To, Recipient Using Internet Fax Ser vice

Alt+F+I

No

File, Properties

Alt+F+1

Yes

File, 1

Alt+F+2

Yes

File, 2

Alt+F+3

Yes

File, 3

Alt+F+4

Yes

File, 4

Alt+F+5

Yes

File, 5

Alt+F+6

Yes

File, 6

Alt+F+7

Yes

File, 7

Alt+F+8

Yes

File, 8

Alt+F+9

Yes

File, 9

Alt+F+T

No

File, Sign Out

Alt+F+X

Yes

File, Exit

Alt+E+U

Yes

Edit, Undo

Alt+E+R

Yes

Edit, Repeat

Alt+E+T

Yes

Edit, Cut

Alt+E+C

Yes

Edit, Copy

Alt+E+B

Yes

Edit, Office Clipboard

Alt+E+P

Yes

Edit, Paste

Alt+E+S

Yes

Edit, Paste Special

Alt+E+H

No

Edit, Paste as Hyperlink

Alt+E+I+D

Yes

Edit, Fill, Down

Alt+E+I+R

Yes

Edit, Fill, Right

Alt+E+I+U

Yes

Edit, Fill, Up

Alt+E+I+L

Yes

Edit, Fill, Left

Alt+E+I+A

Yes

Edit, Fill, Across Worksheets

Alt+E+I+S

Yes

Edit, Fill, Series

Alt+E+I+J

Yes

Edit, Fill, Justify

Alt+E+A+A

Yes

Edit, Clear, All

Alt+E+A+F

Yes

Edit, Clear, Formats

Alt+E+A+C

Yes

Edit, Clear, Contents

Alt+E+A+M

Yes

Edit, Clear, Comments

Alt+E+D

Yes

Edit, Delete

Alt+E+L

Yes

Edit, Delete Sheet

Alt+E+M

Yes

Edit, Move or Copy Sheet

Alt+E+F

Yes

Edit, Find

Alt+E+E

Yes

Edit, Replace

Alt+E+G

Yes

Edit, Go To

Alt+E+K

Yes

Edit, Links

Alt+E+O

No

Edit, Object

Alt+E+O+V

No

Edit, Object, Convert

Alt+V+N

Yes

View, Normal

Alt+V+P

Yes

View, Page Break Preview

Alt+V+K

No

View, Task Pane

Alt+V+T+C

No

View, Toolbars, Customize

Alt+V+F

Yes

View, Formula Bar

Alt+V+S

No

View, Status Bar

Alt+V+H

Yes

View, Header and Footer

Alt+V+C

Yes

View, Comments

Alt+V+V

Yes

View, Custom Views

Alt+V+U

Yes

View, Full Screen (Caution: Use the Maximize button to return.)

Alt+V+Z

Yes

View, Zoom

Alt+I+E

Yes

Insert, Cells

Alt+I+R

Yes

Insert, Rows

Alt+I+C

Yes

Insert, Columns

Alt+I+W

Yes

Insert, Worksheet

Alt+I+H

Yes

Insert, Chart

Alt+I+S

Yes

Insert, Symbol

Alt+I+B

Yes

Insert, Page Break

Alt+I+A

Yes

Insert, Reset All Page Breaks

Alt+I+F

Yes

Insert, Function

Alt+I+N+D

Yes

Insert, Name, Define

Alt+I+N+P

Yes

Insert, Name, Paste

Alt+I+N+C

Yes

Insert, Name, Create

Alt+I+N+A

Yes

Insert, Name, Apply

Alt+I+N+L

Yes

Insert, Name, Label

Alt+I+M

Yes

Insert, Comment

Alt+I+A

Yes

Insert, Ink Annotations

Alt+I+P+C

Yes

Insert, Picture, Clip Art

Alt+I+P+F

Yes

Insert, Picture, From File

Alt+I+P+S

Yes

Insert, Picture, From Scanner or Camera

Alt+I+P+D

Yes

Insert, Picture, Ink Drawing and Writing

Alt+I+P+A

No

Insert, Picture, AutoShapes

Alt+I+P+W

No

Insert, Picture, WordArt

Alt+I+P+O

No

Insert, Picture, Organization Chart

Alt+I+G

No

Insert, Diagram

Alt+I+O

Yes

Insert, Object

Alt+I+I

Yes

Insert, Hyperlink

Alt+O+E

Yes

Format, Cells

Alt+O+R+E

Yes

Format, Row, Height

Alt+O+R+A

Yes

Format, Row, AutoFit

Alt+O+R+H

Yes

Format, Row, Hide

Alt+O+R+U

Yes

Format, Row, Unhide

Alt+O+C+W

Yes

Format, Column, Width

Alt+O+C+A

Yes

Format, Column, AutoFit Selection

Alt+O+C+H

Yes

Format, Column, Hide

Alt+O+C+U

Yes

Format, Column, Unhide

Alt+O+C+S

Yes

Format, Column, Standard Width

Alt+O+H+R

Yes

Format, Sheet, Rename

Alt+O+H+H

Yes

Format, Sheet, Hide

Alt+O+H+U

Yes

Format, Sheet, Unhide

Alt+O+H+B

Yes

Format, Sheet, Background

Alt+O+H+T

Yes

Format, Sheet, Tab Color

Alt+O+A

No

Format, AutoFormat

Alt+O+D

Yes

Format, Conditional Formatting

Alt+O+S

Yes

Format, Style

Alt+T+S

Yes

Tools, Spelling

Alt+T+R

Yes

Tools, Research

Alt+T+K

Yes

Tools, Error Checking

Alt+T+H+H

No

Tools, Speech, Speech Recognition

Alt+T+H+T

No

Tools, Speech, Show Text to Speech Toolbar

Alt+T+D

Yes

Tools, Shared Workspace

Alt+T+B

Yes

Tools, Share Workbook

Alt+T+T+H

Yes

Tools, Track Changes, Highlight Changes

Alt+T+T+A

Yes

Tools, Track Changes, Accept or Reject Changes

Alt+T+W

Yes

Tools, Compare and Merge Workbooks

Alt+T+P+P

Yes

Tools, Protection, Protect Sheet

Alt+T+P+A

Yes

Tools, Protection, Allow Users to Edit Ranges

Alt+T+P+W

Yes

Tools, Protection, Protect Workbook

Alt+T+P+S

Yes

Tools, Protection, Protect and Share Workbook

Alt+T+N+M

Yes

Tools, Online Collaboration, Meet Now

Alt+T+N+S

Yes

Tools, Online Collaboration, Schedule Meeting

Alt+T+N+W

Yes

Tools, Online Collaboration, Web Discussions

Alt+T+N+N

Yes

Tools, Online Collaboration, End Review

Alt+T+G

Yes

Tools, Goal Seek

Alt+T+E

Yes

Tools, Scenarios

Alt+T+U+T

Yes

Tools, Formula Auditing, Trace Precedents

Alt+T+U+D

Yes

Tools, Formula Auditing, Trace Dependents

Alt+T+U+E

Yes

Tools, Formula Auditing, Trace Error

Alt+T+U+A

Yes

Tools, Formula Auditing, Remove All Arrows

Alt+T+U+F

Yes

Tools, Formula Auditing, Evaluate Formula

Alt+T+U+W

Yes

Tools, Formula Auditing, Show Watch Window

Alt+T+U+M

Yes

Tools, Formula Auditing, Formula Auditing Mode

Alt+T+U+S

No

Tools, Formula Auditing, Show Formula Auditing Toolbar

Alt+T+V

Yes

Tools, Solver

Alt+T+M+M

Yes

Tools, Macro, Macros

Alt+T+M+R

Yes

Tools, Macro, Record New Macro

Alt+T+M+S

Yes

Tools, Macro, Security

Alt+T+M+V

Yes

Tools, Macro, Visual Basic Editor

Alt+T+M+E

No

Tools, Macro, Microsoft Script Editor

Alt+T+I

Yes

Tools, Add-ins

Alt+T+C

No

Tools, COM Add-ins

Alt+T+A

Yes

Tools, AutoCorrect Options

Alt+T+C

No

Tools, Customize

Alt+T+O

No

Tools, Options

Alt+T+D

No

Tools, Data Analysis

Alt+D+S

Yes

Data, Sort

Alt+D+F+F

Yes

Data, Filter, AutoFilter

Alt+D+F+S

Yes

Data, Filter, Show All

Alt+D+F+A

Yes

Data, Filter, Advanced Filter

Alt+D+O

Yes

Data, Form

Alt+D+B

Yes

Data, Subtotals

Alt+D+L

Yes

Data, Validation

Alt+D+T

Yes

Data, Table

Alt+D+E

Yes

Data, Text to Columns

Alt+D+N

Yes

Data, Consolidate

Alt+D+G+H

Yes

Data, Group and Outline, Hide Detail

Alt+D+G+S

Yes

Data, Group and Outline, Show Detail

Alt+D+G+G

Yes

Data, Group and Outline, Group

Alt+D+G+U

Yes

Data, Group and Outline, Ungroup

Alt+D+G+A

Yes

Data, Group and Outline, Auto Outline

Alt+D+G+C

Yes

Data, Group and Outline, Clear Outline

Alt+D+G+E

Yes

Data, Group and Outline, Settings

Alt+D+P

Yes

Data, PivotTable and PivotChart Report

Alt+D+D+D

Yes

Data, Import External Data, Import Data

Alt+D+D+W

Yes

Data, Import External Data, New Web Query

Alt+D+D+N

Yes

Data, Import External Data, New Database Query

Alt+D+D+E

Yes

Data, Import External Data, List

Alt+D+I+D

No

Data, List, Discard Changes and Refresh

Alt+D+I+B

No

Data, List, Hide Border of Inactive Lists

Alt+D+X+I

Yes

Data, XML, Import

Alt+D+X+E

Yes

Data, XML, Export

Alt+D+X+R

Yes

Data, XML, Refresh XML Data

Alt+D+X+X

Yes

Data, XML, XML Source

Alt+D+X+P

Yes

Data, XML, XML Map Properties

Alt+D+X+Q

Yes

Data, XML, Edit Query

Alt+D+X+A

Yes

Data, XML, XML Expansion Packs Edit Query

Alt+D+D+A

Yes

Data, Import External Data, Data Range Properties

Alt+D+D+M

Yes

Data, Import External Data, Parameters

Alt+D+I+C

Yes

Data, List, Create List

Alt+D+I+R

Yes

Data, List, Resize List

Alt+D+I+T

Yes

Data, List, Total Row

Alt+D+I+V

Yes

Data, List, Convert to Range

Alt+D+I+P

Yes

Data, List, Publish List

Alt+D+I+L

No

Data, List, View List on Server

Alt+D+I+U

No

Data, List, Unlink List

Alt+D+I+Y

No

Data, List, Synchronize

Alt+D+R

Yes

Data, Refresh Data

Alt+W+N

No

Window, New Window

Alt+W+A

No

Window, Arrange

Alt+W+B

No

Window, Compare Side by Side with filename

Alt+W+H

No

Window, Hide

Alt+W+U

No

Window, Unhide

Alt+W+S

No

Window, Split

Alt+W+F

No

Window, Freeze Panes

Alt+W+1

No

Window, 1

Alt+W+2

No

Window, 2

Alt+W+3

No

Window, 3

Alt+W+4

No

Window, 4

Alt+W+5

No

Window, 5

Alt+W+6

No

Window, 6

Alt+W+7

No

Window, 7

Alt+W+8

No

Window, 8

Alt+W+9

No

Window, 9

Alt+W+M

No

Window, More Windows

Alt+H+H

No

Help, Microsoft Excel Help

Alt+H+O

No

Help, Show the Office Assistant

Alt+H+M

No

Help, Microsoft Office Online

Alt+H+C

No

Help, Contact Us

Alt+H+L

No

Help, Lotus 1-2-3 Help

Alt+H+K

No

Help, Check for Updates

Alt+H+R

No

Help, Detect and Repair

Alt+H+V

No

Help, Activate Product

Alt+H+F

No

Help, Customer Feedback Options

Alt+H+A

No

Help, About Microsoft Office Excel

Some people liked using Alt+F+T+S in Excel 2003 for File, Print Area, Set Print Area. If you are one of those people, you will be unhappy to hear that your favorite shortcut key is not supported in Excel 2010. However, most of the powerful and common shortcut keys are still available, so there is a good chance that your knowledge of past shortcut keys will help when you upgrade to Excel 2010.

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Microsoft Excel 2010 In Depth

This chapter is from the book

Microsoft Excel 2010 In Depth

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